Needs assessment

Needs for Desktop Users

  • Integrate file metadata (Photoshop IPTC metadata).
  • Output to static Web sites (based on user access profiles).
  • Multiple categories for multiple user types.
  • Custom field formatting, including pop-up menus for ease of entry.
  • Scalability (desktop, workgroup, and high-capacity tools).
  • Assets stored on non-proprietary server file system.
  • Formats:
    • PSD
    • JPG
    • TIF
    • BMP
    • MOV
    • MPEG
    • MP3

Needs for Enterprise Users

  • Simple check-in and check-out.
  • Roll-back to earlier revisions.
  • Multiple levels of access for specific groups (with simple administration).
  • Scalability (desktop, workgroup, and high-capacity tools).
  • URLs can be used as assets.

For Media Creators

(College Photographer. Also writers, video producers.)

  • Digital images direct into system.
  • Duplication requests.
  • Metadata entry and scanning for “select” slides (500-750).
  • Metadata entry for negatives (recent six months to one year), then to Archives.
    • Dates, names.
  • Metadata entry for slides (recent two years), then to Archives.
    • Dates, names.
  • Category structure specific to media creators.

For Media Publishers

(Office of Public Affairs.)

  • Searching for existing assets.
  • Category structure specific to publishers.
  • Creating and tracking derivative assets (new sizes and compressions).
  • Duplication requests.
  • Download requests.
  • File types used:
    • QuarkXPress
    • Photoshop (TIF, EPS, JPG, GIF)
    • Word
    • Web site archives (via URL)
    • FileMaker
    • Excel

For Web Content Developers

(Communications Services. Also Web content developers.)

  • Creating and tracking derivative assets.
  • Category structure specific to Web developers.
  • Creating and tracking derivative assets (new sizes and compressions).
  • File types used:
    • Photoshop (TIF, EPS, JPG, GIF)
    • GoLive
    • Frontier
    • DXF
    • Web site archives (via URL)
    • Word
    • FileMaker
    • Excel
  • Scripting:
    • AppleScript
    • Frontier

For Media Archivists

(College Photo Archivist. Also librarians.)

  • Metadata schemas, categories, and options:
    • Dublin Core
    • IPTC headers (Photoshop)
  • Metadata numbering system
  • Metadata verification:
    • Name spelling, title, class year
  • Research/searching metadata

2/10/02 (JC)

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