Publishing criteria

Criteria for content management

User management
Number of users Unlimited users can be activated. 7
User role management Associate users with groups and users with roles, such as viewer, contributor, editor, designer, administrator, network-administrator 7

Simple workflow Workflows can be assigned at the category, page, and post level with little training 8
Role-specific interface Each role sees only needed functions: limited choices for contributors up through full source editing for administrators 5
Transferrable content assignment Workflow roles be reapplied when there are changes in personnel. Batch changeout of one user for another in one or more workflows. 4
User support
Training Training and support available for authors and editors 7
Online help Users have access to a useful online help software for the software 8
Content types
Pages (drill-down) 10
Posts (chronological) 10
Event listings (dates and times) Time-based posts, such as future and historical events can be presented within a calendar metaphor, with ICS (iCalendar) feeds 8
Directories Software can present individual and organization information from structured information 9
Page restriction
By user role 5
By password Access be easily restricted (username/password) to sections. 3
By classification Access can be easily restricted to sections 2
Page redirection
Redirected URLs Software automatically redirecst changed URLs and can users specify custom and shortened URLs 9
Comment management
Required submission fields 7
Comment notification 8
Moderation queue 5
Prior-author approval Comment is approved if author has already been approved. 3
Content subscription and notifications
Scheduled email based on interests and engagement 8
Subscriber management 5
Content archiving

Archives with permanent URLs Pages and sections are archived 9
Quality assurance
Last modified date Last modified date on each post 8
Update reminders Stale content reminders to authors 6
Expiration date Schedule content expiration and notify author and administrator ahead of time? 8
Automatic metadata generation Meta tags for description, date, categories, tags tuned for search engine optimization 8
Metadata prompts Manual addition of metadata 6
Autolink URLs and hide email Autolink URLs and obfuscate e-mail 8
Automatic link checking External and internal link checking is automated 7
Logging and audit trail Software keeps track of what users and the software have done 6
Web statistics Software provides or integrates content metrics 9

Criteria for content authoring


Text editing and formatting
Intuitive page creation Authors can post and edit content without support 10
Simple content editing interface Easy-to-use cross-platform, cross-browser “what you see is what you get” (WYSIWYG) editor 10
Paste valid content Content can be copied and pasted into editing window as validatable XHTML 8
Paste cleaned up content from Word Customizable MS clean-up function, including stripping all tags except structure (p, h1, h2, ul, li, etc.), strong, emphasis 6
Insert tables from Excel data Import from Microsoft spreadsheets (via CSV wizard) 5
Spell checking The editing interface provides spell checking 3
External links Link wizard 3
Internal links Internal link generator 5
Pre-defined styles Summary, Byline, Pull-quote, Float-right 6
Columns Page column wizard 3
Simple functions Software provides abbreviated text instructions for common commands 4
Content preview Users can accurately preview pages in a browser without exposure to search engines 8
Content elements
Embed video Automatic player for YouTube, Vimeo, and Blip URLs, with customized attributes. 8
Present audio Automatic player for mp3 files 5
Structured data lists/tables (searchable and sortable) Search connected tables of data, spreadsheets 7
Multi-lingual content Software supports content translation into multiple languages 4
File upload and insert

File upload Authors can upload document and media files individually or in batches 9
Automatic image resize Software automatically creates multiple-sized image derivatives (including thumbnails) during upload 7
Media file metadata Software stores IPTC, EXIF, XMP or other standard image data 3
Image galleries Authors can easily attach images to a post and generate an image gallery, which automatically generates overlay to display multiple images 5
Image replacement Authors can easily replace existing images with new ones 2
Content classification
Nested categories Software supports nested categories 9
Category reordering Administrators can change order of categories and tags 5
Tags Posts can be tagged 7
Series Posts can be chained into a series 6
Location Authors can assign latitude and longitude data to assets 4
Related posts
Related posts – automatic generation Software generate related posts automatically with customizable weighting for title, content, tags, categories 6
Related posts – manual selection Editors can assign related posts manually 5
Integrate with external media
Post to Facebook, Twitter, LinkedIn 4
Facebook Like button 3
Automatic content filters
Autolink URL Text strings starting with http:// automatically are automically hyperlinked 7
Hide e-mail addresses E-mail addresses are automatically turned into clickable links and obfuscated to avoid spamming 8
External link identification Software automatically inserts icon to indicate links are to external URLs. 4

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